Sending WhatsApp Appointment Reminders from Powered Now
Last updated: April 5, 2026
If you use Powered Now to manage your jobs and scheduling, you can connect it to Broadcaster via Google Calendar and send automatic WhatsApp reminders to clients before each appointment. Once set up, it runs without any manual effort.
What your clients receive
Your client receives a WhatsApp message from your business number ahead of their job. The message includes their name, the appointment date and time, and any details from your reminder template. You choose the timing, a few days before, the day before, the morning of, or a combination.
How to connect Powered Now to Broadcaster
Powered Now syncs your appointments to Google Calendar. Broadcaster reads the Google Calendar feed. Your Powered Now jobs flow through to Broadcaster automatically.
Step 1: Connect Powered Now to Google Calendar
- Open Powered Now on your device
- Go to Settings and then Calendar Sync
- Select Google Calendar
- Sign in to your Google account and authorise the connection
- Choose which appointments to include in the sync and save
Your Powered Now appointments will now appear in Google Calendar, including appointment titles and descriptions.
Step 2: Get your Google Calendar iCal feed URL
- Open Google Calendar in a desktop browser
- In the left sidebar, find the calendar Powered Now is syncing to under My calendars
- Click the three dots next to the calendar name and select Settings and sharing
- Scroll down to Integrate calendar
- Copy the Secret address in iCal format
Step 3: Add the feed to Broadcaster
- Log into your Broadcaster account
- Go to Settings and then Calendar connections
- Paste your Google Calendar iCal URL
- Save the connection
For full details on the iCal connection process, see our calendar connection guide.
What gets synced
| What syncs | Notes |
|---|---|
| Appointment date and time | Yes |
| Appointment title | Yes, Powered Now passes titles through to Google Calendar |
| Appointment description | Yes, Powered Now passes descriptions through to Google Calendar |
| Client phone number | Must already be in Broadcaster against the matching client |
| Client name | Matched from Broadcaster using the phone number |
Broadcaster matches calendar events to clients using phone number. If a client is not yet in Broadcaster, the appointment will import but no reminder will send until you add them.
Because Powered Now syncs via Google Calendar, there can be a delay of up to an hour before new appointments appear in Broadcaster.
Does this work for my trade?
Powered Now is designed for electricians, plumbers, and heating engineers in the UK — particularly sole traders and small businesses who want a straightforward tool without a steep learning curve. If you are using Powered Now for quotes and invoices as well as scheduling, Broadcaster slots in alongside it to handle the client-facing WhatsApp communication without adding complexity to how you already work.
Ready to connect Powered Now to Broadcaster?
Start your free trial and follow the steps above. Most businesses are up and running within the same day.
Written by alan